The workplace is the place where we spend most of our time. It’s also the space that has the greatest impact on our productivity and creativity. No matter what your workplace looks like, it’s important to think about how you can design it for maximum productivity and creativity. This might include adding plants, natural light, comfortable furniture and plenty of storage for your belongings. Striving to create a space that is distraction-free, so you can focus on your work when necessary is essential. When it comes to workplace design, there are no right or wrong answers – it’s all about finding what works best for you.
What to consider when designing your workplace
When it comes to modern office design, there are a few key things to consider:
- What type of workplace do you want? Some people prefer a quiet, isolated space where they can focus on their work, while others prefer a more collaborative environment with plenty of opportunities for interaction. It’s important to experiment until you find the configuration that works best for you.
- How do you want your workplace to make you feel? The workplace should be inspiring, comfortable and functional. This might include adding plants, natural light, comfortable furniture and plenty of storage for your belongings.
- What is your priority? When it comes to modern office design, it’s important to think about what is most important to you. Do you want a space that is distraction-free so you can focus on your work? Or do you need a space where you can have frequent meetings?
- What type of work do you do? The design of your office should be tailored to your specific needs. If you’re a graphic designer, you might need a lot of natural light, while someone who does a lot of data entry might need a lot of comfortable chairs.
- How much space do you have? It’s important to be realistic about how much space you have to work with. You don’t want to overcrowd your workplace and make it feel cramped and uncomfortable.
- When designing your workplace, it’s important to keep these things in mind. By creating a space that is tailored to your specific needs, you can increase your productivity and creativity.
The impact of modern office design on productivity and creativity
Modern office design is often an important factor to consider when trying to improve productivity and creativity in the workplace. A well- designed office can make employees feel more comfortable and allow them to be more productive. There are a few things that you can consider when designing your office in order to maximize productivity and creativity.
The layout of the office is an important factor to consider. You should try to create an open space that allows employees to collaborate and work together. You should also make sure that there are enough spaces for employees to relax and take a break. If employees feel cramped or uncomfortable, they will not be able to work at their best.
Another important factor to consider is the lighting in the office. Employees need enough light in order to see what they are doing, but you also don’t want the office to be too bright. Too much light can cause eye strain and make it difficult for employees to focus. You should also try to create a comfortable temperature in the office. Employees will be more productive if they are not too hot or too cold.
Finally, you should consider the type of furniture that you are using in the office. You should try to use furniture that is comfortable and allows employees to work in a variety of positions. If employees are uncomfortable or have to strain their necks to see their computer screen, they will not be able to work at their best. A well- designed office can have a positive impact on the productivity and creativity of employees. If you are looking to improve these aspects of your workplace, you should consider the factors listed above.
How to find the right workplace design for you
Finding the right workplace design for your business can be tricky. You need to consider the needs of your employees and what will make them most productive. Here are a few tips on how to find the right workplace design for you:
- Consider your business needs. What type of work do your employees do? What type of environment is best suited for their tasks?
- Consider your employees’ needs. What type of work space do they prefer? Do they need quiet space to focus, or do they need more collaboration areas?
- Tailor the workplace to your employees’ needs. If you can, try to accommodate their preferences as much as possible. This will help them feel more comfortable in their new space and increase their productivity.
- Think about your work style. Do you like to have a lot of space to spread out, or do you prefer to be in a more closed-off environment?
- Consider your workplace culture. Do most people prefer an open or closed office layout? What types of furniture are typically used in your workplace?
- Talk to your boss. Your boss may have specific requirements for the workplace design that will impact your ability to be productive.
- Do some research. There are a number of resources available online and in print that can help you find the right workplace design for you.
Ultimately when it comes to modern office design, there are a few things you should keep in mind in order to maximize productivity and creativity. The layout of the office, the type of furniture, and the amount and type of lighting all play an important role in how productive employees will be. You should also try to create a comfortable environment by adjusting the temperature and using furniture that is comfortable.
If you are looking for a way to improve your workplace efficiency, consider redesigning your workplace with these factors in mind. Talk to your boss about their specific requirements, do some research on what works best, and tailor the modern office design to fit the needs of both your business and your employees. By following these tips, you can create a workplace that is both productive and creative. Thanks for reading!
Is Your Office Ready?
We explain what companies need to do in bringing their teams back to the office. We also share how we are planning to get our office ready and entice people back to the office.
The core challenges businesses face to get their people back to the office are that many people enjoy working from home, and there’s a big focus on people’s attitudes towards COVID and staying safe. Many people have misconceptions that making your office COVID secure is going to be extremely costly. Some simple measures that have been relatively inexpensive to achieve combined with a focus on people’s behaviours have proved very effective.
01. People need people
The main reason that businesses will want to start transitioning people back to the office is that people need people. They inspire each other. They give each other confidence, and that is all about health and wellbeing. The culture of your company and the ability to work together is what makes your brand.
02. Compromised culture
In the initial period of the pandemic, everybody went to work from home. When you’ve got new people joining or when you just haven’t seen your team for many months, those relationships are going to start to break down. Your ability to be creative and collaborate is going to be affected. Your culture as a business is going to be compromised. Therefore, your financials could be affected by that.
03. Virtual burnout
The main challenge working from home can be distractions of family life, not having a great setup and the technology side of things. But the main challenge was loneliness during locked down. Loneliness is one of the major driving factors for people coming back to work.
The other thing is virtual burnout, making call after call after call on Teams or Zoom. When you become locked in a single environment, it becomes much harder to be creative going forward. Having space available for your employees to come to is going to be valuable.
Companies need to entice people back to the office.
During the pandemic, we have been working on our office ‘Revitalise & Reset’ project. We are going through the planning and design process. We have incorporated COVID requirements. The now is about an immediate reaction to what we can do in line with the current guidelines and the transition in getting people back to the office.
Zircon Interiors provides office fitout services in terms of the physical design and build, but we’re also able to give advice and consultancy to companies looking to relocate. We offer bespoke commercial fitouts and refurbishments in Melbourne, Sydney and throughout Australia. We will advise our clients in line with the current guidelines, with keeping their people safe. We have over 30 years of experience that we can share with others. The workplace is different for all of our clients. But we’re here to go on that journey with them, and we will use our experience to make sure it’s a seamless journey.
We’re ready to rethink your workspace and help bring people back to the office.
Enhancing the future workplace experience
With over 30 years of office fitout experience, our clients have become long-term partners. Our conversations are about the future workplace solutions we can co-create to manage change and grow business. We want to share these insights with our community on overcoming barriers and embracing change. Creating a new blended future workplace, where working from home is combined with time in the office.
Over the past months, we have seen new ideas that will impact the future workplace. Our workforce is more potent than ever before. We see the opportunity to elevate the purpose of the workplace.
Innovation can’t continue without human interaction. We need to create versatile and intuitive workspaces. Teams need to work to their best abilities. Some essential factors will be mobility, scalability, and future-proofing.
Bravura Group reached out to our Zircon Interiors Sydney team to design and build their office refurbishment in Sydney. A complete redesign for 155 staff. Utilizing the space better and including additional meeting areas.
The key features of the Bravura project revolved around custom joinery. With a lust plant wall in reception and a stunning feature kitchen. Another aspect of the project is the up-spec of LED lighting, paint and carpet.
As a commercial office fitout company, we design and build creative solutions for the modern future workplace. We work in collaboration with our clients and their teams. Customizing spaces to meet individual needs. Areas need to be scalable, from open-plan to breakout. Our interior design team provide a range of different ambient spaces to enhance the experience and inspire work.
The future workplace has a substantial impact on emotions and behaviour. People need to feel secure and supported. A workplace can enable a culture of trust and transparency. Enhanced through aspects of nature-inspired gardens for reset and rejuvenation. Cave-like spaces for focused, quiet work.
Sayfa Group’s head office partnered with Zircon Interiors Melbourne to design and construct the new state of the art fit out. This office refurbishment is an excellent example of how our environment influences company culture and staff motivation.
People want to return to the office to unite with colleagues in a shared purpose and social aspect. Capturing this tribe mentality is harder to achieve over virtual meetings. A modern flexible office needs to encourage desired behaviours and build community and trust.
People need freedom of choice. Otherwise, they can feel stuck in the status quo. Monotony and immobility can lead to an undesirable culture. Inspiring workspaces encourage a sense of discovery. They make work more memorable, from physical, social and digital work areas.
Businesses must provide a safe space that considers both mental and physical health. Offices provide great intellectual and social nourishment. Often better working facilities than in the home.
The office environment needs to support inclusion and provide co-creation for teams. Working from home has the potential to lead to disaggregation from other groups within the business.
Teams will harness the capabilities of technology to enhance the workplace experience. From the smallest device through to an entire building.
Campari Group is one such business that needed a unique design to infuse its culture. With dynamic spaces where staff could meet and collaborate. Our Zircon Interiors Melbourne team worked closely with the group. Creating an open-plan workspace on one level and a central kitchen leading outdoors. The office and warehouse staff can mingle together for Friday night drinks.
The future workplace will be designed and built for the physical, digital and social aspects. The office will become a place where its people can experience the culture and mission of the business.
Rethinking your future workplace? Contact us about your bespoke office fitout solution.
Article by Tracy Brower:
We’re in the midst of the most significant reinvention of work in our time. We’ve proven people can work anywhere and the greatest social experiment—sending everyone home to do their work—has decimated barriers to working away from the office.
Some contend people are working with a reasonable level of productivity from home. And this is during arguably the worst-case situation for remote work: Being forced to work from home without choice, experiencing stress about the pandemic, sharing space with spouses or partners who are furloughed or also trying to work from home and finding time to educate children who would normally be at school—all of these create challenging conditions. Even so, people are getting work done—and could probably perform even better from home when the coronavirus abates, children go back to school and employees can return to a more typical way of life.
We can work from home with some level of effectiveness. We can meet using all kinds of technology platforms. We can stay connected to colleagues. We can perform our tasks. We can manage our work.
We can, but it’s just not the best idea.
It’s tempting for companies to conclude the office is irrelevant. Perhaps commutes, conference rooms and coffee bars aren’t really that necessary after all. With billions invested in real estate and maintenance of the workplace, companies would be missing something if they weren’t at least asking questions about its necessity.
But not so fast. The office simply cannot go away. It is necessary on multiple levels—for our effectiveness, for our sanity and for our humanity. It is unlikely work will ever go back to the way it was. In addition, many companies had productive approaches to remote work pre-pandemic, and global work has always required working together from a distance.
Working from home offers some wonderful benefits—avoidance of a commute, positive impacts on the environment, more time with family and greater work-life fulfillment. Partly based on these benefits, it is likely companies will continue to encourage some level of work from home, but the best strategies combine working in an office and working from home. It is not an all-or-nothing. It is not an either-or. Deleting the office altogether is not the best option. The workplace offers all kinds of critical value—and it simply cannot—must not—go away. Here are five reasons why:
Humanity And Innovation
Humanity. The office is critical to our humanity. We are social creatures and we crave connections with other people—even at socially-distanced lengths. People may have different preferences for how much they work alone or with others based on their personality, but everyone needs some level of connection. Face-to-face communication contributes to all kinds of wellbeing including physical, cognitive, and emotional. On the flip side, a lack of human connection detracts from mental health and physical wellness. Some of this connection can be effectively facilitated by technology, but not all of it. According to a study by the Society for Human Resource Management (SHRM), 71% of people are struggling to adjust to remote work and according to additional research, people working from home are reporting mental health challenges.
In addition, the longer people work from home, the more likely they are to report issues with sadness and fatigue. We need each other, and we understand ourselves based on our relationships with others. We are coworkers, colleagues and team members. Being together in the office feeds this need for togetherness whether we’re working side-by-side creating a new idea at a white board, solving a thorny problem around a conference table or acknowledging a friend across the cafeteria. Our proximity may need to be social distanced pre-vaccine, but hopefully post-vaccine, we can be closer. Either way, our humanity demands human connections and technology only meets part of our need. Being together in a work setting contributes much more significantly.
Innovation. The workplace is also critical to innovation. As humans we are fundamentally creative—and want to contribute what’s new and impactful. In addition, companies live and die on the ability to adapt and respond to customers and the market in new ways. Just three years ago, a who’s who list of companies significantly reduced their telework because the programs were impeding their ability to compete. We can be creative anywhere, but being together physically is so much more effective for stimulating thinking. We can build on each other’s ideas and not have the awkwardness that arises from delays when we’re interacting virtually.
Successful ideation depends on rapid exchange of concepts and the flow of dialogue unhampered by fits and starts of never-fast-enough technology. Experimentation occurs based on the opportunity to roll up sleeves—literally—and work together on generating the novel and testing the unproven. Innovation is also facilitated by the unplanned encounters we have at the office. We have a new idea because we chatted with a colleague we don’t normally see, or we were inspired toward a new solution because of information we overheard standing in line to pick up lunch in the cafeteria.
Perhaps those who do individual work can be successful working exclusively from home, but teams work better when they can come together in an office to blend their best thinking. Beyond co-creation that happens within teams, organizations require collaboration between and across teams—and nothing offers the same value as an office in achieving this goal.
Purpose And Energy
Purpose. The office also provides a critical sense of common ground. Any company knows that to deliver powerful results, they must ensure people have a sense of shared purpose and aligned objectives. Employees must be rowing in the same direction. The physical experience of place helps foster this sense of being in it together. But we’re currently without it, and the SHRM study demonstrates 65% of companies report they are struggling to maintain morale. From the earliest times, people gathered in places for common purposes—whether it was for celebration, mourning, childcare or learning. People have always come together to inspire a sense of community.
In the modern world, the office offers this espirit de corps. We walk in the door with another employee, run into a coworker over (a socially-distanced) lunch or simply connect with someone while waiting for the elevator. We can get some of this through virtual connections, but not as effectively. Being together in a place reminds us we’re unified and are part of something bigger than ourselves.
Energy. The office provides for communication and it energizes. Disseminating and exchanging information can happen anywhere and everywhere and this has never been more true than in this age of social media and technology platforms. But there is something powerful about showing up together for a town hall meeting or an annual gathering—even when we are socially distanced. There is a rush in the feeling that so many people are in one place, sharing an experience. There is the power of laughter or applause or the focus that is demanded by presence.
Being together virtually just doesn’t have the same magic—some people are engaged, some are distracted, some are multi-tasking and some are having technical difficulties. This disparity in focus can occur in person as well, but the influence of the crowd makes this less likely and the sociological concept of the bandwagon effect—when we’re swept up by the group—can be helpful to our enthusiasm and engagement in hearing a message.
Health And Wellbeing
Variety. We crave variety and the workplace provides it. We’ve proven to ourselves we can do everything from home. We can shop, eat, exercise, socialize and yes, we can work. But we want the variety that comes from getting out—to browse, enjoy a restaurant, go to the fitness club, gather with friends and go to our workplace. From neuroscience research, we know our brains are easily bored. We want the stimulation that comes from a diversity of experiences and an assortment of atmospheres. The office is one of these.
Movement and thinking. The office also helps us feel better. It allows for movement—across the campus or between conference rooms, and shifting postures throughout the day—something the workplace offers better than home—is best for your physical health. Movement has also been correlated with enhanced memory and learning. The physical workplace itself is also better for your thinking process.
Having a place to go gives you a greater sense of time demarcation, reducing the disorientation that so many are reporting based on being (almost) exclusively at home. In addition, you avoid the cognitive challenges that arise from video conferencing (struggles to get in sync and fully read non-verbals). You also remember things better when you have more landmarks around you. The conversation from the atrium or the discussion you had in the hallway on the 4th floor tend to cement in your mind because of the physical markers around you.
Boundaries. We also need some healthy boundaries. Traditionally, we have talked about how to ensure a separation between work and home—how to leave work at the office and ensure a focus on life at home. But through the pandemic, the opposite has become true. People benefit from leaving home at home and coming to the office to focus on work. Work is a part of life and a full life embraces the effort that comes from making a contribution through whatever kind of work we do. Going to an office provides the opportunity to immerse in work with less of the distractions of home.
Talent And Engagement
Talent. The office attracts talent. Much of company culture is intangible. It is norms and values and assumptions, and it is “the way things get done around here.” But the workplace is a powerful way to demonstrate culture in a more tangible way. Place is the most visible artifact of culture. The lobby communicates a sense of a company’s mission. Gathering areas demonstrate the value it places on collaboration and connection. The work café shows employees their experience matters. The windows, daylight and views are a subtle depiction of the company’s emphasis on wellbeing and its ties to the community. All of these are powerful signals about an organization’s values and priorities. These are the beacons that attract talent and the messages that influence people’s engagement over time.
Engagement. Being in a physical workplace also helps reduce brain drain. Research has demonstrated people are more likely to have side hustles when they’re working from home so the chance of losing talent to the gig is greater. In addition, when people are home, they are more distracted and may be more likely to do non-work tasks during the day—from online shopping to surfing social media accounts. People working from home also admit to reduced likelihood of following procedures to protect company data and 84% of IT professionals say data loss is a significant concern with people working from home. Finally, people may be less engaged from home simply because they’re more distracted. Rather than being together in the workplace pitching in on a key project, they may be folding laundry during your meeting or responding to email during a critical work team discussion. The SHRM study finds 35% of organizations are reporting reductions in productivity and a study from the American Journal of Political Science finds women are disproportionately disadvantaged in terms of the ability to devote time to their work—and to be optimally productive. All of these are risks which are mitigated by being together in the office.
Empathy And Culture
Empathy. Empathy and trust are enhanced with physical presence. Team members who are regularly together can more easily stay attuned to each other—to share in positive events, offer support during struggles or learn from each other. Trust is built through proximity, and according to MIT, “physical distance can turn into psychological distance.” One study of 1,153 people showed a deterioration of team dynamics when people worked remote. We don’t trust what we don’t understand. More regular interaction can help us make sense of people’s responses, and more greatly appreciate their point of view. When we see each other more frequently we tend to identify with others and give them the benefit of the doubt. Social capital is the goodwill, fellowship, links and shared understanding that allow us to work together most effectively—and this is built more effectively when people are together. The alternative is the depreciation of social capital that can result when people don’t have access to the power of place. Leaders too can more easily focus on employees and their needs. Rather than having to check in formally, they can easily see non-verbal signals and understand when an employee has a question or needs guidance. All of this can happen virtually, but not as easily. When relationships require more effort, there is risk they will erode, a challenge avoided in the shared workplace.
Culture. Without the chance to be together at the office, the SHRM research demonstrates more than a third of companies are having difficulties with their organizational cultures, and a study by Prudential points to cultural decay which may result from an exclusively work-from-home approach. Culture is significantly determined by the worst behavior it will tolerate. Companies aren’t managing culture, they are managing behaviors in terms of what they encourage, discourage or reward. While leaders can still reinforce actions and hold people accountable via technology platforms, it’s more difficult and there is a higher likelihood they will miss opportunities to reinforce and recognize great contributions or to guide and manage actions which may not be aligned with cultural values.
The Bottom Line
Working from home will likely never go away and this is a good thing. It offers plenty of benefits, chief among them, work-life fulfillment. But the workplace must also not go away. It is critical for individuals, teams and organizations. In summary the office provides:
- Humanity and innovation
- Purpose and energy
- Health and wellbeing (including variety, movement and thinking, boundaries)
- Talent and empowerment
- Empathy and reinforcement of culture
These benefits hold even in a socially distanced near term office, and especially in post-vaccine workplace.
We can do so much from home—and do so relatively effectively and productively—but it’s just not ideal. We’re better when the office is part of our holistic work experience—in addition to working from home. The workplace had a place in our businesses, our society, our communities and our lives—a place we must maintain.
Post Updated: April 21, 2022
Small office design can be a challenge. You want to make the most of the space you have, but you also need to be able to work efficiently. In this article, we will outline some tips for small office design that should help make your office more functional and productive.
How to make the most of small office space
There are a few things that small business owners can do in order to make the most of their small office space. One of the most important is to use every inch of space wisely. This may mean using storage solutions like shelving and cabinets to store supplies and equipment, or it may mean using furniture that can be multi-purpose. For example, ottomans can be used as both seating and storage.
Another way to make the most of small office space is to choose furniture and decor that is both stylish and functional. For example, opting for pieces that double as storage or that can be used in more than one way will help to save space. In addition, selecting items in light, neutral colours will help to make the space feel larger and more open.
Finally, it’s important to keep the office organised and clutter-free. This can be accomplished by having a place for everything and making sure that items are put away when not in use. Keeping the desk clear will also help to create a feeling of spaciousness.
Tips for designing a small office
A great modern office doesn’t need to be large; in fact, there are plenty of benefits to being a little on the smaller side. Whilst it’s important to be smart about reducing clutter and finding storage alternatives, designing a great space requires a bit more insight and planning. Here are our top tips for designing a small office that facilitates communication, brings in business and keeps everyone happy.
Use a layout that reflects your organisational structure
You should consider the flow of internal direction when designing the office – it’s not just about the business model, it’s about how you plan on running the business. The positioning of each employee matters – their placement reflects the flow of direction of the business. A manager, for example, may sit in the middle so that they can see what everyone is working on and give employees ample opportunity to approach them.
Create a flexible, open environment
Research has found that open, small-scale offices actually increase the exchange of information, create a positive social environment that supports learning, accommodate greater flexibility, and don’t hinder the ability to work productively. In other words, cubicles don’t always work – they can actually make employees less productive. Although privacy will be a problem, this can be met through the addition of private spaces.
Reflect your businesses’ attitude
If you see clients in your office, it should be an accurate reflection of your business objectives. Try to understand how customers might view the business and ask yourself what sort of image you want to represent. If you don’t see clients, you should also consider how the space represents itself to both current and future employees. The architecture itself reflects an attitude – how you choose to practice and communicate, for example.
Use frugality to your benefit
Do you have any existing office furniture, such as a couple of workstations or couches, that you can continue to reuse? This can help you to save money on replacement pieces, allowing you to invest in more expensive pieces that you don’t already own. What sort of atmosphere are you looking to create? The furniture doesn’t all have to match and the comfort of your employees should come before everything else.
Create small perks for big impact
It is important to address whether you should spend money on little perks (such as a decent coffee machine) or whether you should just pay your employees more. Having a small office actually gives you the opportunity to offer these sorts of perks, as they’re not that expensive to keep replenished and they’re something employees appreciate. Having access to a coffee machine all day every day is highly valuable.
So what are the pros and what needs to be considered?
How small office design can improve productivity
Small office design can have a big impact on productivity. The way your office is laid out can affect how well your employees work together and how efficiently they get their work done. Due to this small space, you need to make sure it accommodates well to your employees in both the design and layout. Creating a small office design that is both functional and stylish can be a challenge, but it is worth the effort.
The benefits of small office design
There are many benefits to small office design. Perhaps the most obvious is that it can save you money. A well-designed small office requires less furniture and fewer resources, which can lead to significant savings. Small office design can also help you make better use of the space you have. By carefully planning the layout of your office, you can ensure that every inch is used effectively.
Another benefit of small office design is that it can improve communication and collaboration among employees. When everyone has their own dedicated workspace, it can be difficult to interact with others. However, by incorporating collaborative areas into your small office design, you can encourage employees to work together more effectively.
The importance of ergonomics in small office design
Ergonomics is the study of how people interact with their environment. When it comes to small office design, ergonomics is essential. After all, if your employees are not comfortable in their workspace, they will not be as productive.
There are a few simple ergonomic tips that you can follow to improve small office design. First, make sure that desks and chairs are the right size for your employees. Second, consider using standing desks or adjustable-height desks to give employees the option to sit or stand while they work. Finally, make sure that there is plenty of natural light and that the temperature in your office is comfortable.
When dealing with a small office, we hope that the tips outlined above have enabled you to come up with the perfect design. We do, however, understand that knowing how to use the space effectively can still be a challenge, which is why we hope that you’ll take advantage of our space planning services. We can create an effective fitout for offices of all shapes and sizes, even the small ones.
Many intangible factors influence company culture, but you can focus on one tangible: office design. From interior design to furniture styles, the physical surroundings of the office can have a profound impact on the mental state of employees. If the office space is designed to meet the needs of both the company and workforce, employees feel more valued and happier and are more likely to be one with the organisation.
Ideally, you want a workspace that helps employees focus and concentrate whenever necessary, and to collaborate when the task at hand requires them to do so. Flexible work options empower today’s workforce. Your workplace furniture should also be comfortable and ergonomically correct for each user.
To guide you further, here are some of the innovative office designs that fit the modern workforce:
Activity-Based Working Office
With activity-based working office plan, employees can work anywhere in the office that suits their activity or task at hand. If a worker needs to work on a project that requires a high level of concentration, they can move to small, enclosed quiet areas. On the other hand, if employees need or prefer to collaborate with co-workers, they can sit at a long workbench or any of the desks clustered based on teams.
Activity-based working combines the best features of traditional office setup and open-office plans. More importantly, it recognises different working behaviours. Some employees produce better when left alone, while others thrive in a more social or collaborative environment — all need suitable, comfortable space.
Consider an activity-based working office plan if you’re having an office refurbishment in Sydney soon.
The flexible workspace design features desks, tables and chairs that are movable, height-adjustable and even resizable. It is a stark contrast to fixed office furniture you often see in a traditional office setup.
A flexible office design maximises the use of modular furniture components. For instance, you can transform a small meeting table into a long bench by attaching modular components, making it functional for both small and huge groups. Modular components boost better collaboration between employees.
Some flexible workspaces also have unassigned seating arrangements. Employees can choose whether they want to work in a clustered workstation, collaborative bench, private pod or lounge area. This concept suits organisations with BYOD policy or that use cloud for storing and processing business data.
Home-Like Office Atmosphere
Another office design that suits today’s workforce is the concept of a workplace that resembles a home. It features bright, cosy sofas, ping-pong tables, nap pods and even gym rooms. It makes the workplace as relaxing as possible, encouraging workers to take short breaks to remain productive throughout the day.
Lounge areas and recreational breakrooms, however, aren’t all about having downtime. They can also be used productively. Group meetings can be held over breakfast in a fully stocked pantry. Two employees can brainstorm for the next client pitch while running on treadmills at the office gym.
A home-like atmosphere doesn’t only provide a relaxed working environment but also helps employees find the ideal setup for their task at hand and even embrace the advantages of work-life integration.
To create a positive culture at work, you can start with office design and furniture. Create an employee survey; ask your team about their work habits, preferred work setups and other office wish lists. Then, refurbish your office and incorporate design changes to make your employees happy and feel valued.
Want more office design inspirations? At Zircon Interiors, we’ve done amazing office transformations. Check them out.
[JUNE 2022 Update]
Modern office furniture ideas for the needs of your team. Investing in office furniture is an important decision for any company. It’s essential to choose pieces that will provide comfort and support. So your team stays productive throughout the workday.
There are many options on the market. Knowing where to start can be overwhelming! In this blog, we share 11 modern office furniture ideas to help find the perfect solution.
1. Sit-stand desks
These desks are becoming more popular in modern offices because they provide several health benefits. Sit-stand desks are adjustable height desks that allow you to sit or stand while you work. They come in a variety of shapes and sizes.
If you’re looking for modern office furniture ideas that will meet the needs of your team, sit-stand desks are a great option. There are a few different types of sit-stand desks available today. Some are manually adjustable, and others are electric. It’s essential to consider the needs of your team when choosing the correct desks for your office.
2. Ergonomic office chairs
Ergonomic chairs provide support and comfort for the user. They often have adjustable seat height and backrest angle to fit the user’s body properly.
These chairs are a good choice for modern office furniture because they can help to reduce muscle strain and fatigue. They are also beneficial for people with back pain or other medical conditions that make sitting in a traditional chair uncomfortable.
3. Breakout furniture
Breakout furniture is an essential part of any modern office. It provides a space for people to take a break from their work and relax. Additionally, this furniture can be utilised for team meetings or other small gatherings. There are many different types of breakout furniture available. Some popular options include sofas, coffee tables, and ottomans.
Choose comfortable furniture and easy to move around for a cafe/kitchen area.
4. Hybrid working furniture
Multiple people can use hybrid working or hot-desking furniture. It can move around to accommodate different tasks or work styles. Hybrid working is becoming a more popular choice among employees, promoting collaboration or providing a quiet zone. This type of furniture is perfect for modern offices that are constantly evolving.
Some examples of hybrid working furniture include:
- Adjustable height desks
- Standing desks
- High tables
5. Modular office furniture ideas
Modular or agile furniture is a type of modern office furniture that is flexible and adaptable. It can be reconfigured to create different layouts and configurations. This makes it ideal for offices that need to frequently change their layout or office design.
Modular furniture is also a good choice for modern office furniture because it’s easy to add or remove pieces as needed. It’s a convenient option for offices that are expanding or downsizing.
6. Collaborative furniture
Collaborative furniture is designed to encourage teamwork. High collaboration tables offer the ideal space for standing meetings and daily huddles. It’s also a convenient option for offices that need to frequently change their layout or office design.
Some of the more popular collaborative furniture include:
- High tables
- Modular furniture
- Portable whiteboards
- Lounge furniture
7. Open office furniture ideas
Open office furniture is one of the most popular options for modern offices. This style of furniture features pieces that are easily moved and reconfigured to meet the needs of your team. This makes it a great option for growing companies that are constantly changing and evolving.
There are many benefits to using open office furniture. First, it promotes collaboration by making it easy for team members to move around and talk to each other. This can help to improve communication and increase productivity. Additionally, open office furniture is very versatile and can be used in a variety of different settings.
If you’re looking for modern office furniture that will meet the needs of your team, open office furniture is a great option to consider.
8. Private office furniture ideas
Private office furniture is a great option for companies that want to provide their people with a place to focus and be productive. This type of furniture can help to improve communication and collaboration. Additionally, private office furniture is very versatile and can be used in a variety of different settings.
9. Office cubicles
Office cubicles or focus pods are popular in modern offices because they offer a number of benefits that traditional office furniture does not. For starters, cubicles provide employees with a sense of privacy and separation from their colleagues, which can be helpful for those who need a bit of privacy to focus on their work. Additionally, cubicles can help to create a more organized and efficient office space, as they can be arranged in a variety of ways to maximize space. Finally, cubicles are generally more affordable than other types of modern office furniture, making them a great option for companies on a budget.
10. Office partitions
Office partitions are physical dividers that are commonly used in modern offices to create separate work areas for employees. Made from different materials, including metal, glass, and wood, and can be customized to fit your team’s specific needs. Office partitions are popular in modern offices because they offer several benefits, including improved privacy, noise reduction, and increased productivity.
If you’re looking for modern office furniture ideas that will meet the needs of your team, consider investing in office partitions. They are an effective way to create separate work areas, reduce noise levels, and improve employee privacy. You can customise office partitions to fit the specific needs of your office.
11. Office storage ideas
Office storage is important because it helps to keep your office organized and tidy. It can also be helpful in keeping your office supplies organized. By having a designated place for everything, you can easily find what you need when you need it. This can help to improve your productivity.
No matter what type of office storage you choose, it is important to make sure that it meets the needs of your team. Consider the type of work that they do and the amount of space that you have available. Choose a storage solution that will help to keep your office organized and efficient.
Some storage units can include planters to add that touch of office greenery.
If you’re looking for modern office furniture that will meet the needs of your team, then consider investing in some of these ideas. All these options can help to make your office more productive and efficient!
Consider the needs of your team and the type of work environment you wish to create when making your selection.
Selecting the right office furniture can create a modern office that your team will love.
Talk to a furniture expert to find out which option would be best for your specific needs.
The workplace is the heart of any company. It is where an organization’s employees spend the majority of their time, and it needs to be designed with them in mind. The environment has a significant impact on workplace productivity and can contribute to increased efficiency.
Improving your workplace for productivity means adopting changes that improve facilities. When done properly, interior design can significantly influence human behaviour. Redesigning your office space to improve productivity requires you to consider your employees’ needs.
workplace productivity is essential to the success of any business. A well-designed workplace that takes into account employee comfort and productivity can lead to a more efficient and motivated workforce. In this article, we will discuss some of the ways you can improve workplace productivity through design.
What is workplace productivity and why is it important for businesses
Workplace productivity is the amount of work that employees produce in a certain amount of time. It is important for businesses because it determines how efficient and productive their employees are. A high level of workplace productivity can lead to increased profits and better work results.
There are several factors that can affect workplace productivity, including the design of the workplace, the work schedule, and the employees’ working conditions. In order to increase workplace productivity, it is important to understand what these factors are and how to address them.
The benefits of workplace productivity
There are many benefits to workplace productivity, including increased profits, better work results, and an overall successful modern office. When employees are productive, the company as a whole benefit. In order to increase workplace productivity, it is important to understand what these factors are and how to address them. In addition to the benefits mentioned above, workplace productivity has other advantages for businesses. Some of these include:
– Improved employee morale
When employees are productive and their workplace is designed to support their productivity, they feel good about their work and themselves. This can lead to improved employee morale, which in turn can lead to better work results.
– Enhanced creativity and innovation
When employees feel good about their workplace and themselves, they are more likely to be creative and innovative. This can lead to better work results and even new ideas for the company.
– Increased competitiveness
A workplace that is designed to support productivity can give businesses a competitive edge. When other companies are not as productive, businesses that have implemented workplace productivity measures can outshine them.
What to avoid when increasing productivity in the workplace
There are several things to avoid when attempting to increase workplace productivity. One of the main things to avoid is distractions. Employees need to be focused on their work in order to be productive. There are many ways to minimize distractions in the workplace, including creating a quiet environment and providing an adequate workspace.
Another thing to avoid is stress. When employees are stressed, they are less productive. There are several ways to reduce stress in the workplace, including providing a break room and organizing the workstations.
Lastly, it is important to avoid overworking employees. When employees are overworked, they become less productive. To avoid this, employers should consider a flexible work schedule and adequate break time.
There are several things to keep in mind when attempting to increase workplace productivity. By avoiding distractions, reducing stress, and providing a comfortable workplace, employers can help their employees be more productive. This will overall lead to a more productive office and can help to maximise productivity
How to improve workplace productivity through design
There are several ways to improve workplace productivity through design. Some of the most effective methods include improving workplace design, organizing workstations, and providing break rooms. You should also consider natural lighting and ergonomic workstations to improve employee comfort.
Improve workplace design
One of the most effective ways to improve workplace productivity is to improve workplace design. When designing your workplace, you should consider the needs of your employees and create an environment that is conducive to productivity.
There are several things you can do to improve workplace design, including:
– Creating open spaces that encourage collaboration
– Designing workstations that are ergonomic and comfortable
– Providing natural lighting
– Creating break rooms and relaxation areas
Design Elements that Affect Productivity
Interior design goes beyond the space’s aesthetic value. When done properly, it significantly influences human behaviour. Redesigning your office to improve productivity requires you to consider your employees’ needs. Simply adopting popular office layout trends might backfire and cause discomfort and distractions.
Work with a professional office fitout team to help you accomplish this task. They have the tools and expertise to design an office that is fully functional for increased productivity. Leave this interior fitout to an experienced project manager for the best results.
Here are some of the interior design elements to consider when improving your office space.
Your lighting is a major element in productivity. But it is often overlooked in favour of other design elements. This results in bad lighting choices that cause fatigue, eye strain and irritability. Over time, employees are prone to lose focus and inspiration because of this design flaw.
How to Fix It: Natural lighting is effective in improving productivity and inspiring creativity. However, it is a luxury most offices can’t afford. If your workplace has a limited number of windows, consider using natural light bulbs. These emulate natural lighting, which is better for your employees’ well-being and productivity.
A well-designed workstation goes a long way in increasing productivity. When employees spend hours in an uncomfortable chair or at a cramped desk, they are prone to distractions.
How to Fix It: Choose ergonomically designed workstations for your employees’ comfort. Make sure the desk provides ample space between your employee and their computer screen. This prevents fatigue and eyestrain. Choose adjustable chairs that have sufficient padding. This will reduce muscle strain and prevent employees from getting up too much throughout the day.
Breaks are important to refresh your employees’ minds. When they work non-stop, they will burn out and sick days soon follow. Providing them with a place where they can rest and catch their breath helps them recharge throughout the day.
How to Fix It: Allocate a room for your employees to rest. Fill it with comfortable chairs and small tables. Make it a rule that the room is reserved for breaks and nothing else. By giving them a space that is separate from work, they can take their breaks in peace.
Productive Office Designs from Zircon Interior
Improve your office’s interior design to improve productivity and increase efficiency. Zircon Interior is your partner in accomplishing this task. We have the industry insights and experience to help you transform your office for the better. We assign a dedicated team to each project so you can direct all your focus on your core business.
Office design goes beyond aesthetics. No matter what industry you’re in, a well-designed and modern workplace improves employee productivity and satisfaction. This is why more and more businesses in Australia are investing in commercial fitout companies to renovate or redesign their offices.
However, choosing the right partner for your fitout can be a challenging task. You want to work with a reliable and experienced fitout partner who will help you realise your ambitions and meet your expectations.
Whether you’re relocating or refurbishing, the first step is to build a shortlist of three to five potential partners. Once you’ve done that, it pays to check their credentials. Here’s a guide to choosing the right office fitout company.
Start with their reputation
You’re about to entrust someone to renovate the home of your company. You can’t simply choose someone with a bad reputation in the industry, even if their rates seem reasonable.
When selecting a fitout partner, take time to talk to their previous clients and look at their past projects. The fitout company should be proud to showcase their previous work and willing to refer you to their past clients. It’s even better if they agree to arrange site visits for you to see their finished projects or works in progress.
It’s also worthwhile considering if they have managed projects of a similar size to yours and if they have a solid track record in your sector. This will provide you with the assurance that you can trust them to carry out your vision.
Assess their financial stability
The financial capacity and experience of your office fitout partner has a direct impact on your project’s risk level. Go for a company that’s too small and inexperienced and they may not have the resources to deliver on your required fitout. It’s best to choose a contractor that has sufficient resources and the right backing to complete your project with as few delays as possible.
Consider the services they include
Make a list of everything the company will provide as part of their service and those they can’t accommodate. Common services that your fitout partner should offer include consultancy, office design, project management and environmental compliance.
Comparing companies based on their offerings will help you determine which one’s worth your time and money. It’s often easier to have a partner that manage most, if not all aspects of the project. This enables you to keep your focus on your business during the refurbishment or rebuild. That’s why many businesses opt for one-stop-shops for their office fitouts.
Evaluate their credentials
Is the contractor you’re eyeing serious about quality, the environment and health and safety? If they are, they would have picked up relevant credentials along the way. You can ask them whether they’re certified by organisations such as ISO or GECA. You can then make informed decisions based off of their benchmarks.
After you’ve finished all of the steps above, you’ll be in a good position to choose the fitout partner who will enhance the functionality and aesthetics of your office. You can look forward to the final results and reap the rewards of a brand new look for your workplace.
To learn more about office fitouts in Australia, contact Zircon Interiors today.
Design-wise, the modern office has undergone a seismic shift over the past couple of decades. Instead of coveted cubicles and personal workstations, the modern work environment could easily be an expanse of foosball tables, flexible multipurpose desks and bean bags across wide and open spaces. These radical changes have encouraged online furniture stores across Melbourne to design innovative solutions that cater to changes in the workforce and in work philosophies.
Today’s employees demand a workplace that stimulates creativity, encourages collaboration and reduces the stress in high pressure environments. According to the Property Council of Australia, companies need to adapt their offices to meet the needs of job-hopping millennials. This can be done by designing an attractive modern workplace where they feel engaged, connected and appreciated.
Now, you might ask: What are modern offices like? Take a look at the concepts that are changing the modern workplace.
Since modern employees spend over 40 hours a week at work, the thinking behind modern office design is to offer them a workplace that looks and feels like home. Resimercial is a combination of residential and commercial, bringing the warm and inviting aspects of home into the contemporary office. It incorporates textures, materials and furnishings that evoke a sense of comfort and familiarity while also helping reduce stress and promote productivity.
If you’re interested in incorporating resimercial design to your office, keep these key design features in mind:
- Flexible spaces
- Comfortable seating
- Soft ambient lighting
- Residential-inspired furnishings such as lamps and rugs
- Durable upholstery
Activity Based Working
In an activity based working setup, employees can work anywhere in the office that’s most suitable to their current activity. For instance, if an employee needs to collaborate with their colleague, they can sit together in a lounge area and exchange ideas. If an employee requires a space where they can concentrate and focus, they can easily move to a quiet area that’s free from distractions.
Here is an extensive list of the different types of areas in an activity based working environment:
- Open office areas – instead of each employee having their own individual desks, they share entire long workbenches. Open office areas are suitable for highly collaborative work activities where people need to frequently ask questions of each other.
- Private areas – these include isolated areas or sound-proof booths where employees can hold meetings and make private phone calls.
- Lounge areas – these are areas with cosy and relaxed seating such as couches, armchairs, coffee tables, bean bags and pod seats.
- Cafe areas – these include the areas where people can sit down to eat lunch or snacks. They’re also ideal places for people to casually discuss the latest project, brainstorm new ideas or catch up on non-work-related matters.
Find Out More About Modern Office Design at Zircon Interiors
There was a time when an office was mainly composed of personal stations and private offices. Today, the work environment looks much different as companies reinvent the corporate atmosphere to support the needs of the modern multi-faceted workforce.
To learn more trends in modern office design and the impacts of the workplace on employee well-being, head over to our blog. We have several articles that tackle top design trends and how to decorate your office for success.
Office buildings are changing and will continue to change to support new ideas, innovative solutions and technology. As we hurtle toward the future at intensifying speed, interior design firms in Sydney and other major cities across the country have a few design predictions for the workplaces of the future.
If today’s office environment consists of assigned desks, often designated based on hierarchy, the work norm of the future is different. Companies are now adopting the office design plan conducive to activity-based working.
In an activity-based work setup, employees can work anywhere in the office that suits their current task. For instance, if an employee requires a high level of concentration to finish a presentation, they can move to a pod or any isolated area that’s free from distractions. If they require close collaboration with a colleague, they can sit together in a lounge area where they can freely exchange ideas.
According to a study from the University of New South Wales, many corporations have adopted the activity-based working design plan, including the Commonwealth Bank. With its emergence in major companies across the country, it’s inevitable that many others will follow.
Homely office interiors
Office design trends will witness an increase of elements traditionally associated with the home. These elements include breakout areas, coffee bars and kitchen-style seating areas. Companies will strike a balance between professional interiors and the familiar warmth of home.
This balance aims to make the office feel less like an institutional factory where employees work 8-9 hours a day. It will make the workplace feel like a home away from home where employees can be their most productive selves.
Co-working to co-living
The co-working environment will continue to thrive, especially among start-ups and small businesses. The trend will tap into a new market, specifically a market of Gen Z employees who seek a social and convenient space where they can live and work under one roof. This will blur the lines between working and personal lives, offering an appealing balance for those who enjoy communal living and working.
Community and nature
Experts predict that there will be a shift towards multi-purpose buildings that cater for the company’s employees and their respective families. This means office buildings might have a preschool on the roof with a playground and apartments below. The office building will become a microcosm of the city instead of just a commercial space.
Biophilic elements are also set to reshape Australia’s workplaces, helping people to reconnect with nature. It will go beyond potted plants and green walls, introducing soundscapes and fabrics with textures inspired by nature.
The future is now with Zircon Interiors
Start planning your office for the future with Zircon Interiors.
For over 28 years, we have been creating office environments that captivate, motivate and empower the people that inhabit them. With years of industry experience and an in-house team of office design experts, we set the standards for cutting edge interior design and innovative architecture for commercial spaces across Australia.
For more information and enquiries, contact us today.
Workplace wellness has been an ongoing subject of conversation among human resource specialists, business leaders and staff. Management is seeing the adverse effects in their bottom line when workers are sick and unproductive. This has led them to invest in fitness programmes, collaborate with health organisations and enlist the help of interior design services to create an environment more conducive to work and wellness.
Although corporate wellness is a hot topic, it is not a new concept. In fact, it has a long history and has since changed how organisations take care of their employees.
Early Identifications of Workplace Illness
Workplace wellness started with Italian physician Bernardino Ramazzini, who was considered the Father of Occupational Medicine. When he was appointed the chair of the theory of medicine at the University of Modena, he concentrated on preventative measures to decrease diseases among workers.
Half a century after Ramazzini’s death in 1714, the Industrial Revolution brought with it new health problems and injuries with people working in factories and the sharing of communal spaces.
A Shift to Promote Employee Health
During the war, measures were taken to make sure soldiers were fit. Japan broadcasted morning exercises on the radio so soldiers could do 15-minute stretches to energise them for the day. This practice continues to the present day and implemented by schools and companies in the country.
In Western countries, successful companies built gymnasium facilities and fitness instructors to encourage employees to stay in physical shape. These facilities, however, were often limited to the higher levels of the workforce.
Wellness programmes for rank-and-file staff started only in the mid-1970s, prompted by a general culture shift to promote fitness, emerging findings that showed the cost of unhealthy workplace habits and the formation of health promotion groups. In 1979, Johnson & Johnson launched its Live for Life program, which continues to be referenced as a prototype for corporate wellness programmes. Here, organisations conduct a physical assessment on an employee and provide support to control weight, improve nutrition and manage stress.
Taking a Holistic Approach
Corporate wellness programmes focused mainly on making sure employees are healthy enough to be more productive. It was not until the late 1980s when organisations started taking approaches to promote overall employee health. Comprehensive corporate wellness plans consist of five elements:
- Health education
- A supportive social and physical work environment
- Integration of the program into the work structure
- Related services (e.g. insurance, therapy, pharmacy services)
- Screening programmes
Since then, workplace wellness programmes have been providing counselling, health seminars and monetary rewards to incentivise employees to maintain their health.
Throughout history, the concept of employee health has broadened. What started as a focus on physical injuries and illnesses has grown to include other aspects of health. Today, many organisations are implementing a holistic approach to care for their people’s physical, mental and social health.
Boost Employee Wellness Through Interior Design
A well-designed office supports a company’s initiative to promote workplace wellness. Let Zircon Interiors help you create a space that promotes health and motivation to your employees. For over 28 years, we have been offering commercial interior design services to organisations in Melbourne and Sydney.
We have a comprehensive process when designing your office space. We involve you in the planning process, and we conduct a SWOT analysis to make sure the design highlights business strengths and improves on weaknesses. With the use of 3D modelling, 3D rendering, mood boards and rendered finished plans, we test fit plans before we move to the design phase.
Want to update your space for healthier and happier workers? Call us on 1300 947 266.
A well-designed office space does wonders for a business. A professional look impresse clients while taking ergonomics into consideration enhances productivity and facilitates employee wellness.
There will come a time when you have to upgrade your current design, whether it’s in a new location or a renovation of your current space.The motivations for office redesign differ in each company. There can be one reason, or multiple reasons, for upgrading to a more modern look. Common signs for redesign include:
Change of Company Image
Whatever your reasons are, a change of company image requires a refreshed office layout. This allows employees, customers and investors to see your business in a new light.
Office design plays a key role in workplace productivity. If your employees are constantly distracted by noise or are discouraged by the lack of private spaces, they will find it difficult to focus on the tasks at hand and collaborate with colleagues. Health concerns such as back and wrist pain could also hurt your bottom line in the long run.
New Work Arrangements
Your company could be growing, so you need a bigger space to accommodate more employees. Alternatively, you might be downsizing your space to give way to new work arrangements, such as flexible shifts or telecommuting.
First impressions matter in any workplace. If your office still sticks to traditional beige walls and outdated furniture, it might give an impression to clients and employees that the company doesn’t want to adapt to change.
An outdated design could hurt your finances as well. With obsolete furniture or appliances that require regular repairs, it might be cost-effective to switch to modern equipment.
Considerations for Redesigning the Office
Thorough planning to achieve the desired look for your new office. It helps to consult with an expert company that provides fitout project management services to make sure all stages of the redesign process – from planning to finishing – are delivered efficiently.
When planning the design, have your employees’ needs in mind. Although the open office plan is a trend implemented by modern offices everywhere, the open space and lack of partitions might not make some workers productive. With that in mind, involve your people throughout the planning process. Have them vote on the final design, office furniture and other changes you are about to make.
Consider your branding and the nature of your business during the planning process. Your brand guidelines are usually the starting point for the colour palette, furniture selection and other design considerations, but it should not be the sole basis for the overall design. If, for example, your brand uses loud colours to entice customers, they might not have the same effect on your employees.
Whether you’re designing for a new company image or for an updated look, upgrading your workplace design is a worthwhile investment. Remember to dedicate thorough planning into making sure the new design matches your business needs. That way, you’ll have a better impression on clients and investors, and your employees will be more productive and engaged.
Achieve the Office of Your Dreams with Zircon Interior
Trust Zircon Interiors to make sure that your new office is modern, professional and well-designed. Whether your business is moving to Sydney’s central business district or in need of a new look, our fitout project management services ensure an efficient process and delivery.
Our team of experts is involved throughout every stage of the fitout project. From securing the necessary permits to post-construction follow-up, we make sure that you do not have to hire separate contractors, designers and engineers to achieve your desired office design. We finish our projects professionally and promptly, and we conduct regular inspections to correct issues before handover.
Contemporary office design is within your reach. Contact us on 1300 947 266 to book a free consultation with us.
Office designs traditionally favoured cubicles and segregated workspaces. Rows upon rows of desks partitioned and separated, discouraging collaboration and some would say, creating a high-stress environment.
The changing workplace culture and needs prompted organisations to design collaborative spaces. Here, employees meet, share and, ideally, collaborate. These necessarily don’t have to be open spaces, but they are neutral territories where people from different departments can generate ideas without worrying about hierarchies.
The Benefits of Collaborative Spaces
If there is better collaboration between employees, work at all levels moves more smoothly and efficiency improves. Environments that help workers team up encourages new perspectives for solving business problems.
Collaborative workspaces also cultivates employee relationships. Humans are naturally social beings, and they need healthy relationships to succeed in the workplace. Having someone to share ideas with bolsters a sense of belonging with others.
Balancing the Me vs We
When it comes to encouraging collaboration, one of the challenges comes with balancing private and communal spaces in the workplace. If common space dominates the office, employees can ironically feel disinterested and less connected, wondering if they contributed anything valuable to the team.
According to Tom Price, whose firm created innovative spaces for Google’s Pittsburgh office, companies should create spaces that support a wide range of working styles. Although there is no one-size-fits-all approach, he suggested three types of workspaces that improve collaboration and innovation while balancing “me” and “we” time:
- Collision: These communal spaces are where people can get food, relax and socialise when convenient to their schedule.
- Huddle: Small huddle rooms that include facilities such as projector screens and whiteboards support small-group brainstorming sessions. They can also adapt to solo, private work.
- Mixed-use: Mixed-use rooms with multipurpose furniture allow users to tackle their work creatively and modify the space to suit their immediate needs.
The International Facility Management Association suggests a 60:40 ratio between community areas and personal spaces to balance “me” and “we” time in the office.
Designing According to Business Needs
An office designed for collaboration isn’t effective if the teams working together aren’t accessible to each other. If workers have to walk up a floor to talk to someone from a different team, they’re less likely to collaborate.
Ensure that employees on the same team, and teams that often work together, are closely seated to each other. Tracy Grant of The Washington Post recommends that teammates should be within “chair-rolling” distance of each other.
Today’s organisations face the challenge of staying competitive with their products and services. This requires maximising the potential of their workspaces to encourage collaboration. When employees work together seamlessly, they are happier and generate ideas that bring value to the company.
Collaborative Office Designs by Zircon Interiors
Zircon Interiors believes that a well-designed office encourages your employees to work together for business success. We provide comprehensive interior design services in Melbourne, combining design and practicality to create workspaces that improve collaboration and efficiency. Whether you want a minimalist or a complex layout, we use innovative processes to determine which design is the best for your organisation.
To learn more about our services, call us on 1300 947 266 or fill in our contact form here: https://www.zirconinterior.com.au/contact/.
Running a business requires you to focus on achieving your goals, such as maintaining consistent cash flow and attracting more customers. Although these factors are vital in the success of your business, sometimes you overlook the little things, like the office layout, that might affect your growth.
It may seem to be a small thing to worry about, but having the right office design can boost the performance of your organisation. Understanding how the format of your office in Victoria affects employees helps you decide on whether to use office partitions or go for an open space format.
Attract and Retaining the Best Talents
A team of talented, motivated professionals is the backbone of a successful business; employers have to ensure they are satisfied with their jobs to keep them around longer. Losing them would undoubtedly negatively affect the performance of the organisation and its reputation.
Offering certain job perks, like learning opportunities, plenty of time off and space to focus on their family, help employers retain existing employees and attract new ones. Creating a healthy and positive work environment also plays a role in attracting and retaining talents.
Last but not the least, your office’s layout affects how your team members interact with each other and feeds into overall productivity. Make sure that your workplace provides opportunities for collaborations but also allows employees their privacy when needed.
How Does a Good Layout Enhance Team Productivity?
Labour and supplies cost higher when productivity is low. Employees who take longer to complete a task mean lower output of goods, which decreases the income of your company. Low productivity will also affect your company’s competitiveness, leading you to lag behind by your competitors. This is usually a sign of low employee morale that causes a lower quality of work, increased absenteeism and higher turnover rates.
Boosting your workplace productivity is beneficial for customers and investors. Your team will be able to produce quality output, which gives you higher profitability. It also raises your employees’ morale, knowing that they perform well.
Carefully designing your office can boost the performance of your team. The office design should meet the unique needs of your organisation for everyone to work efficiently. For instance, storing supplies and materials in an accessible space prevents employees from spending too much time searching for them. Hence, they have more time to complete their tasks.
Office Layouts to Consider
Companies design their offices differently, depending on the needs of their team. Open-plan offices, for example, are popular among tech companies. This layout aims to encourage more interactions between employees and improve collaboration.
A Harvard study, however, found that open-plan offices actually decreased interactions among team members by 70 per cent. Meanwhile, interactions between employees via emails and text messages increased by 20 to 50 per cent. The authors of the study suggest that open-plans trigger a natural human response to withdraw from office mates socially instead of personally interacting with them more often.
Using office partitions is an ideal alternative if you think an open-plan office won’t work for your team. Partitions don’t only clearly divide the spaces in your office, but they also enhance the appearance of your workplace. It makes your office attractive to employees and even to potential clients or investors.
Having an open-plan office means you have to deal with excessive noise. But partitions will allow you to manage the sound around you, especially in areas where you need to hold conference calls and meetings.
Here at Zircon Interiors, we offer a variety of office partitions to match your needs. You can choose from plaster partitions, glass partitions and operable walls made with premium quality materials. Our team will carefully position the partitions in your office and choose the design and colour that will add character to your space.
Contact us to learn more.
Updated: March 30, 2022
In an open office layout, it can be difficult to find a place where you can focus and get work done and overall increase your office productivity. You may be constantly interrupted by people walking by, talking on the phone, or having meetings in the cubicle next to you. And if you’re trying to concentrate, all of those distractions can really kill your productivity.
Checking your phone, switching tabs on your browser, eavesdropping in on a workmate’s conversation from four desks away – these are the usual things employees do in the office when they are meant to be working.
Distractions are a common occurrence in the office, and they are lowering employee productivity. According to a study of the University of California Irvine, it takes 25 minutes for a person to refocus on a task after a slight distraction. If an employee is side-tracked by more than one distraction during the day, this leads to backlogs and delays, affecting business operations. Workers also have to compensate for lost time, increasing stress and frustration.
What Causes Distractions?
In a work environment where walls and cubicles are stripped down, the need to encourage communication and collaboration comes with a new set of challenges: noise and disturbance.
A 2019 study by communications company Poly surveyed around 5,000 employees around the world asked what causes their inability to focus at work. They discovered that 76 per cent of respondents said that their biggest distraction is a co-worker talking loudly on the phone, while 65 per cent are distracted by a colleague talking nearby.
Although the debate about the effectiveness of an open office design continues, over half of Gen Z and millennial employees said they want to work in open areas despite the associated distractions. The same study by Poly revealed that Gen X and Baby Boomers prefer quieter spaces.
Managing Distractions in an Open Office
Despite the distractions surrounding an open office, there are ways to design a workplace to encourage focus for employees under all generations. Some examples include…
- Acoustic Zoning. Add design elements that help absorb ambient sounds, such as rugs and tapestry. Designate “quiet” spaces where phone calls and conversations are not allowed.
- Elimination of Peripheral Distractions. Position workstations away from hallways or windows. You can also add partitions, or large potted or hanging plants next to the workstation closest to areas of constant movement.
- Separate Activity Areas. Separate areas for collaboration and meetings from workstations where quiet and focus is required.
- Add Private Spaces. Add workstations with booths for employees who want to work with uninterrupted focus. If your budget is limited, allow workers to use meeting rooms to finish a task or make a lengthy phone call.
Open office designs are popular, as they increase collaboration, communication, creativity and ultimately help to produce a successful modern office. However, the challenge is minimising the distractions that come with the lack of partitions. Optimising the workplace environment for focus ensures that everyone in the office finishes their task on or before their deadlines.
So now that we know a little bit more about distraction causes and some basic examples on how to manager them. Lets go into some tips to help you increase your productivity within an open office and reduce all of these common place distractions.
1. Find a quiet place to work
If you need to focus on a task, try to find a quiet place to work. This may mean working in a conference room, an empty cubicle, or even going off-site to a coffee shop or library.
2. Use noise-cancelling headphones
If you can’t find a quiet place to work, or if you need to block out the noise around you, try using noise-cancelling headphones. This will help you focus on your work and tune out the distractions.
3. Get up and move around
If you’re finding it difficult to focus, try getting up and moving around. Go for a walk, stretch, or do some light exercises. This will help you clear your head and come back to your work refreshed.
4. Take Breaks
Make sure to take breaks throughout the day. Get up and stretch, grab a cup of coffee, or step outside for some fresh air. This will help you avoid burnout and stay productive.
5. Set a schedule
One of the best ways to increase your productivity is to set a schedule. Decide when you’re going to start working, take breaks, and stop working for the day. This will help you stay on track and make the most of your time.
6. Set goals
When you have a task to do, set a goal for yourself. This will help you stay focused and motivated. For example, if you’re writing a report, set a goal to finish it by the end of the day.
7. break down tasks into smaller steps
If a task seems overwhelming, break it down into smaller steps. This will help you focus on one thing at a time and make progress.
8. Eliminate distractions
Eliminate anything that might distract you from your work. Turn off your phone, close social media tabs, and put away any other distractions. This will help you focus on what’s important.
9. Find a work buddy
If you’re struggling to stay focused, find someone to work with. This can be a colleague, friend, or family member. Having someone to work with will help you stay on track and motivated.
10. Take advantage of down time
If you have a few minutes between tasks, use that time to your advantage. Get started on the next task, or take a break. This way you’ll be able to stay productive and avoid feeling overwhelmed.
11. Reward yourself
When you accomplish a goal, reward yourself. This will help you stay motivated and focused on your work. For example, you could take a break after finishing a task, or treat yourself to a coffee.
By following these tips, you can increase your productivity in an open office. However, it’s important to remember that everyone is different. Find what works for you and stick with it. And if you ever feel like you’re not being productive, take a step back and reassess. There’s always room for improvement.
In this article, we’ve discussed some of the most common distractions in an open office environment and how to manage them. We hope that you find these tips helpful as they will not only help you increase your productivity but also reduce all of those workplace distractions.